How To Plan Your School Tour

How To Plan Your School Tour

The planning process

Running a school tour takes significant planning - G.E.T Educational Tours is here to support you every step of the way.

G.E.T Educational Tours are a 100% Australian owned and operated educational tour company and the market leaders in educational student tours in Australia. Below is a guide to some of the major steps involved in tour planning, so you can see what you need to do and how we can help:

Step 1: Define the purpose of your tour, gauge student interest and gain approval from your school’s leadership team.

Step 2: Contact G.E.T to discuss an itinerary with your dedicated consultant, and obtain a quote.

Step 3: G.E.T and/or school to hold an information evening for parents and students. Remember to advertise the meeting in your classes, via intranet, e-mails, posters etc.

Step 4: Collect expressions of interest and deposits. We suggest collecting deposits within two weeks of the information night and setting up a payment schedule.

Step 5: Arrange attendee name list and provide G.E.T with copies of participant passports. Check if anyone is travelling on a non-Australian passport. If so, do they need a visa? Collate all participant medical information.

Step 6: Speak with G.E.T to confirm your final itinerary. Itinerary needs to be confirmed at least 16 weeks prior to departure.

Step 7: Prepare risk assessments and register your group with DFAT.

Step 8: Hold regular meetings with your students to keep them engaged and excited about the trip. With the help of your students, plan excursions, public transport, code of conduct, set tasks, organise tour shirts and learn about the history, language, and currency of your destination/s.

Step 9: Pay final invoice, approximately 90 days before departure.

Step 10: School to hold a pre-departure meeting with students and parents to finalise any last details.

Step 11: Arrive at the airport in plenty of time at pre-arranged meeting point.

Step 12: Have a great time and a wonderful educational experience.

Order your comprehensive planning guide today

G.E.T Educational Tours has released a guide which includes useful information about organising a tour including:
• The tour planning process
• Current tour brochures
• Benefits of educational tours for teachers and students
• Examples of forms and documents for schools included as part of the tour process

 If you would like to order your complimentary copy, please click the button below and your dedicated Account Manager will be in contact with you to arrange.